The Title of the Association shall be:- "Rayne Twinning Association".
The aims of the Association shall be to promote international friendship and understanding by strengthening by all possible means the links formed by VERBERIE and RAYNE, stimulation and fostering the mutual exchanges at all levels between the peoples of the twinned communities and of such other communities as the association may accept; and by organising fundraising activities to support the objects of the association.
The Officers of the Association shall be the Chairman, Honorary Secretary and Honorary Treasurer.
The affairs of the Association shall be administered by an Executive Committee which shall be appointed at each Annual General Meeting; such Committee shall have the powers conductive or incidental to the attainment of the objects referred to and to the management and control of the affairs of the Association.
The Executive Committee shall consist of the Officer of the Association and nine other members of the Association elected annually. The Committee may co-opt other members as necessary.
Membership of the Association shall be Household Membership:- Individual or Family and for voting purposes a nominated representative shall be required.
The level of the subscription is to be reviewed at the Annual General Meeting. A two thirds majority of the full Executive Committee shall have the power to refuse membership. Each member shall have the right to exercise one vote.
The Executive Committee shall call an Annual General Meeting in January each year and shall convene at least one other General Meeting of the Association between one Annual General Meeting and the next.
Notice of motions for the Annual General Meeting and Special General Meetings shall be received by the Honorary Secretary at least fourteen days before the date of the meeting. At least twenty-one days notice shall be given to all members of the Annual General Meeting and any other General Meetings.
Special General Meetings may also be convened on the written application by at least ten members of the Association to the Honorary Secretary giving the required amount of time in order to give adequate notice to members.
The Executive Committee shall meet at least quarterly and Honorary Secretary shall give all members of the Committee not less than seven clear days notice in writing of the date and place of the meeting and an agenda of the business to be transacted will be provided. The Chairman, in consultation with Honorary Secretary, shall be empowered to cancel any such meeting should this be deemed necessary.
A quorum of the Executive Committee shall consist of six voting members. Decisions of the Executive Committee shall be made by the majority of votes of those present at the meeting entitled to vote. In the event of an equality of votes, the Chairman (or other person presiding at the meeting) shall have a casting vote whether or not he or she has previously voted.
The Executive Committee shall have the power to appoint sub-committees as and when necessary. At least one member of each sub-committee shall be a member of the Executive Committee and the remainder members of the Association.
The Chairman, Honorary Secretary and Honorary Treasurer shall be ex-officio members of all such sub-committees. The Chairman and/or Honorary Secretary of the Association may invite to any of the meetings of the Executive Committee or sub-committees in a consultative or advisory capacity such person or persons as they think fit. Such person(s) will not be qualified to vote. A quorum of a sub-committee shall consist of one half of voting members, the Chairman of the sub-committee having the casting vote.
A quorum of an Annual General Meeting or Special General Meeting shall be the lesser of 50% or fifteen members of the Association.
The Association's financial year shall run from 1 January to 31 December each year.
The income and property of the Association shall be applied solely towards the carrying out of the objects of the Association, as set forth in this constitution.
The Association's account shall be at the Trustee Savings Bank in Braintree. All cheques shall be signed by not less than two of the Officers of the Association, one of whom shall be the Honorary Treasurer.
At each Annual General Meeting and audited statement of accounts and balance sheet for the previous year shall be presented. The auditors will be nominated for the following year.
Amendments to the constitution may only be made at the Annual General Meeting or Special General Meeting of the Association by a majority of not less than two thirds of the votes of those present and entitled to vote. Notice of the proposed amendment shall be circulated to all officers and members not less than seven days before the said meeting.
In the event of the Association being dissolved, any property or monies remaining after its debts and liabilities have been settled shall be applied to some purpose or organisation whose objects correspond with those of the Association.